Company Google Drive
Connect the organisation’s Google Drive from the main company profile.
Structure, knowledge, access and continuity
Corporate Workspace
Connect company Google Drive, reporting lines, departments, renewable assets, legislation, commercial digital services, secured portal credentials and a shared corporate calendar in one governed workspace.
ConnectedFiles & structure
ControlledAssets & credentials
SharedEvents, holidays & leave
What you can do
Everything your team needs, connected.
Connect company Google Drive, reporting lines, departments, renewable assets, legislation, commercial digital services, secured portal credentials and a shared corporate calendar in one governed workspace.
Shared file access
Give authorised teams a consistent route to company files and collaborative resources.
Organisation chart
Visualise reporting lines and how employees fit across the business.
Department structure
Create the formal departments used by employee and corporate records.
Sections within departments
Define more detailed sections beneath departments for clearer organisation.
Employee structure connection
Use department and section assignments to keep workforce structure current.
Asset and renewal register
Maintain domains, licences and other renewable corporate assets.
Expiry dashboard
See active, expiring, soon and expired renewal records.
Renewal reminders
Schedule asset-renewal communication through the central reminder-channel setup.
Government legislation setup
Maintain relevant statutory or legislative references in a central company register.
Legislation visibility
Keep the organisation’s government-reference information available to the people who need it.
Commercial digital assets
Record company Google accounts, hosting, subscribed services and other digital business assets.
Digital-asset categories
Classify services such as email/workspace, hosting/server and other commercial platforms.
Provider and account details
Keep vendor, account/customer ID, plan and login URL information with the asset.
Commercial details
Record cost, billing arrangement, renewal or expiry and the responsible owner.
Digital-asset login data
Maintain username and password information where the commercial service requires it.
Asset access authority
Choose which employees may view or reveal each digital asset.
Corporate portal credentials
Store logins for government, statutory and other company portals.
Portal account context
Record portal name, category, registration number, username, URL and remarks.
Encrypted password storage
Keep portal passwords encrypted and hidden by default.
Controlled password reveal
Allow authorised users to reveal a credential only when necessary.
Employee-specific portal access
Select the employees permitted to access each corporate portal.
Administrator authority
Preserve administrator access while limiting visibility for other employees.
Default data seeding
Install standard digital-asset or government-portal records as a database starting point.
Searchable asset and portal lists
Find records by category, name, vendor, account or login context.
Open, edit and copy actions
Work with portal and digital-asset records without rebuilding information.
Corporate event calendar
Show company events in the shared activity calendar.
Holiday visibility
Include corporate holidays in the same calendar view.
Employee leave calendar
Display employee leave alongside corporate events and holidays.
Day-level coordination
Review the selected day to understand company and workforce availability together.
Connected corporate governance
Give company knowledge a structure, an owner and the right access.
iCRM brings the organisation’s shared files, reporting lines, commercial services, statutory portals, renewable obligations and calendar into one operational model—without giving every employee access to every sensitive record.
01StructureDepartments and reporting
02ConnectGoogle Drive and knowledge
03RegisterAssets and legislation
04SecureCredentials and authority
05RenewExpiry and reminders
06CoordinateEvents, holidays and leave
01 / CONNECT COMPANY GOOGLE DRIVE
Give teams a consistent route to shared company files.
Connect the organisation’s Google Drive from the main company profile. The corporate workspace then provides a clear foundation for the files and collaborative resources used across the business.
- Google Drive connection from company setup
- Shared corporate-file access
- One recognised location for collaborative material
- Company knowledge connected to the iCRM workspace
02 / MODEL THE ORGANISATION
Connect reporting lines with departments and sections.
The organisation chart shows how employees report through the business. Department and section setup supplies the formal structure used by employee records, permissions, ownership and operational reporting.
- Visual organisation chart
- Employee reporting relationships
- Department master list
- Sections within each department
- Structure reused across workforce records
03 / CONTROL ASSETS & RENEWALS
Keep domains, licences and other obligations visible before expiry.
Use the asset and renewal register for time-bound corporate records, then configure renewal reminders through the central reminder channel. Dashboard indicators distinguish active, 30-day, 7-day and expired items so the team can act before continuity is affected.
- Corporate asset and renewal list
- Domains, licences and other renewable items
- Expiry-status dashboard
- Scheduled renewal reminders
- Needs-attention and upcoming-renewal views
04 / MAINTAIN GOVERNMENT LEGISLATION
Keep statutory references in the corporate knowledge base.
Register the government legislation relevant to the organisation so authorised colleagues have a central reference instead of relying on scattered links, personal bookmarks or undocumented knowledge.
- Central government-legislation setup
- Structured statutory reference list
- Relevant information kept with company operations
- Clearer continuity when responsibility changes
05 / MANAGE COMMERCIAL DIGITAL ASSETS
Document subscribed services, company accounts and their commercial context.
Record Google Workspace accounts, hosting, servers and other subscribed platforms with category, provider, account ID, plan, login URL, cost, billing, renewal date, owner and remarks. Login details can stay with the asset when required.
- Commercial service and asset register
- Provider, account and plan information
- Cost, billing and renewal context
- Username, password and login URL
- Responsible owner and remarks
- Category filters and search
06 / SECURE CORPORATE PORTAL CREDENTIALS
Keep government and statutory logins controlled—not passed around informally.
Maintain portal name, category, registration number, username, password, URL and remarks in a dedicated credential register. Passwords are encrypted and hidden by default, with reveal limited to authorised access.
- Government and statutory portal register
- Encrypted password storage
- Controlled reveal action
- Employee-specific access authority
- Open, edit and copy tools
- Searchable portal categories and accounts
INSTALL DEFAULTSSeed a useful starting library.
Install standard commercial-asset or statutory-portal records into the database, then edit them to match the company’s real accounts and authority rules.
07 / COORDINATE THE CORPORATE CALENDAR
See company events, holidays and employee leave in one daily view.
The activity calendar provides a shared corporate view of what is happening and who is available. Company events and holidays sit alongside employee leave, giving managers and teams better context for the selected day.
- Corporate events
- Company holidays
- Employee leave visibility
- Selected-day activity view
- Clearer workforce and event coordination
How to build the corporate workspace
A practical path from company structure to governed access.
Start with the organisation, then connect each corporate resource to an owner, authority rule and operating routine.
Connect Google Drive
Link the organisation’s shared Drive resources from the main company profile.
Define the structure
Create departments and sections, then keep employee reporting lines current.
Register renewals
Add domains, licences and other expiring assets with the correct dates and evidence.
Schedule reminders
Configure the renewal communication needed before important corporate assets expire.
Add legislation
Maintain the statutory and government references relevant to company operations.
Record digital assets
Add commercial services, account information, costs, renewal context and owners.
Secure credentials
Store portal logins, seed useful defaults and assign employee access authority.
Review access regularly
Update authority when responsibilities change and avoid unnecessary credential visibility.
Coordinate the calendar
Use events, holidays and employee leave together when planning the corporate day.
Detailed capability map
More than a feature list. A complete working process.
Explore how the screens and functions in Corporate Workspace support setup, daily operations and continuous improvement.
Configure the foundation
Company Google Drive
Connect the organisation’s Google Drive from the main company profile.
Shared file access
Give authorised teams a consistent route to company files and collaborative resources.
Organisation chart
Visualise reporting lines and how employees fit across the business.
Department structure
Create the formal departments used by employee and corporate records.
Sections within departments
Define more detailed sections beneath departments for clearer organisation.
Employee structure connection
Use department and section assignments to keep workforce structure current.
Asset and renewal register
Maintain domains, licences and other renewable corporate assets.
Expiry dashboard
See active, expiring, soon and expired renewal records.
Renewal reminders
Schedule asset-renewal communication through the central reminder-channel setup.
Government legislation setup
Maintain relevant statutory or legislative references in a central company register.
Run day-to-day work
Legislation visibility
Keep the organisation’s government-reference information available to the people who need it.
Commercial digital assets
Record company Google accounts, hosting, subscribed services and other digital business assets.
Digital-asset categories
Classify services such as email/workspace, hosting/server and other commercial platforms.
Provider and account details
Keep vendor, account/customer ID, plan and login URL information with the asset.
Commercial details
Record cost, billing arrangement, renewal or expiry and the responsible owner.
Digital-asset login data
Maintain username and password information where the commercial service requires it.
Asset access authority
Choose which employees may view or reveal each digital asset.
Corporate portal credentials
Store logins for government, statutory and other company portals.
Portal account context
Record portal name, category, registration number, username, URL and remarks.
Encrypted password storage
Keep portal passwords encrypted and hidden by default.
Control, report and improve
Controlled password reveal
Allow authorised users to reveal a credential only when necessary.
Employee-specific portal access
Select the employees permitted to access each corporate portal.
Administrator authority
Preserve administrator access while limiting visibility for other employees.
Default data seeding
Install standard digital-asset or government-portal records as a database starting point.
Searchable asset and portal lists
Find records by category, name, vendor, account or login context.
Open, edit and copy actions
Work with portal and digital-asset records without rebuilding information.
Corporate event calendar
Show company events in the shared activity calendar.
Holiday visibility
Include corporate holidays in the same calendar view.
Employee leave calendar
Display employee leave alongside corporate events and holidays.
Day-level coordination
Review the selected day to understand company and workforce availability together.
How it works
A clear workflow from setup to insight.
Structure
Set departments, sections and reporting lines.
Connect
Link Google Drive and register corporate knowledge, assets and legislation.
Secure
Record digital services and credentials, then assign access authority.
Coordinate & renew
Use reminders, renewal dashboards and the shared corporate/leave calendar.
See Corporate Workspace in action
Let’s map iCRM to your real workflow.
Tell us how your team works today. We’ll demonstrate the modules that matter most.
Book your personalised demo →