Employee database
Maintain a central, searchable list of workforce records.
From workforce setup to complete employee history
Employee Management
Manage a searchable employee database, comprehensive personal and employment records, employee self-service, lifecycle dates, type-based leave and document rules, files, groups, permissions, birthday reminders and email signatures.
CompleteEmployee database
Rules-basedLeave & documents
ControlledGroups & permissions
What you can do
Everything your team needs, connected.
Manage a searchable employee database, comprehensive personal and employment records, employee self-service, lifecycle dates, type-based leave and document rules, files, groups, permissions, birthday reminders and email signatures.
Detailed search and filters
Find employees by identity, status, branch, work pattern, user type, approval set and other employee information.
Configurable list columns
Choose the employee information shown in the working list.
Employee data import
Bring employee, badge-number and approval-set information into the database in bulk.
Comprehensive employee profile
Maintain personal, bank, emergency, family, medical, education, employment and other operational information.
Profile photo
Upload an employee photograph from a file or supported camera capture.
Employee self-service
Let employees securely edit their own permitted personal information.
Personal and contact details
Maintain identity, date of birth, phone, email, address and other profile information.
Employment information
Record account status, branch, department, section, job title, description, badge and employee type.
Employee lifecycle dates
Track hire or join date, contract start and end, confirmation, resignation, retirement and increment dates.
Resignation records
Store resignation reason and supporting resignation letter where applicable.
Leave and claim approvals
Assign the approval sets and authorised-superior flow used for leave and claims.
Employee-type conditions
Define probation, contract duration, half-day leave, work pattern, work days and attendance-related conditions.
Type-based leave entitlement
Set leave entitlement rules on the employee type so new employees inherit the correct eligibility.
Required document rules
Define which document categories each employee type must fulfil.
Mandatory document control
Mark certificates, agreements, forms and other records as mandatory and set a minimum file count.
Document-fulfilment visibility
See required-document completion directly from the employee list.
Employee file uploads
Store employee-related files with the employee record.
Certificate storage
Keep education, professional and other employee certificates in the employee document area.
Employee groups
Group employees by geography, function, team or another operational purpose.
Bulk group assignment
Adjust group membership for multiple employees at the same time.
Birthday dashboard widget
Show upcoming employee birthdays to administrators.
Automatic birthday email reminder
Schedule an email to administrators through the reminder channel.
Permission-group assignment
Assign the employee to the access group that matches their responsibility.
Menu-level permissions
Choose the specific iCRM menu pages available to each permission group.
Email signature
Maintain the employee’s business email-signature information with the workforce profile.
Auditable workforce foundation
Keep employee information, documents, dates and access decisions connected in one controlled record.
Complete employee lifecycle
One workforce record—from onboarding rules to long-term history.
iCRM connects employee-type policies, personal and employment information, required documents, groups, approvals, access rights and automated reminders so HR and administrators can see what is complete, what is changing and what needs attention.
01DefineTypes, leave and documents
02RegisterPersonal and employment data
03DocumentFiles and certificates
04OrganiseGroups and departments
05ControlApprovals and permissions
06MaintainSelf-service and reminders
01 / OPERATE THE EMPLOYEE DATABASE
Find the right employee and see workforce readiness at a glance.
The employee list supports detailed filtering by status, branch, work pattern, user type, approval information and more. Configure visible columns, perform bulk actions and import employee, badge-number or approval-set data when the workforce must be updated at scale.
- Searchable employee database
- Status, branch and work-pattern filters
- Configurable columns and sort levels
- Employee and related-data imports
- Document-fulfilment indicators in the list
02 / BUILD THE COMPLETE PROFILE
Keep personal, employment and supporting information together.
Maintain profile, bank, emergency, family, medical, education, documents, portal and other operational information through one tabbed employee record. Employees can update permitted personal details through self-service while controlled HR information remains managed by authorised users.
- Comprehensive tabbed employee record
- Profile photo and identity information
- Contact, family, medical and education details
- Employee self-edit for permitted information
- Files, resumes and certificates attached to the profile
- Business email-signature information
03 / TRACK EMPLOYMENT & LIFECYCLE DATES
Understand where each employee sits in the employment journey.
Record employee type, account status, branch, department, section, role and work pattern, then preserve the dates that explain the relationship over time.
JOINHire / joined date
CONTRACTStart and end dates
CONFIRMConfirmation date
INCREMENTLast increment date
RESIGNDate, reason and letter
RETIRERetirement date
Leave and claim approval sets can also be assigned with the authorised-superior route required by the organisation.
04 / LET EMPLOYEE TYPE DRIVE THE RULES
Apply leave entitlement and document requirements consistently.
Define probation, contract duration, work pattern, working days, half-day leave and attendance conditions on the employee type. The same type carries leave-entitlement bands and the document categories each employee must fulfil.
- Employee-type conditions
- Work pattern and working-day rules
- Leave entitlement by service range
- Required document categories
- Mandatory or optional requirement
- Minimum file-count control
- Seeded document categories as a starting point
On registration
Assigning the employee type gives the new employee the corresponding leave eligibility and document-fulfilment requirements.
05 / ORGANISE EMPLOYEES AT SCALE
Group people by geography, function, team or any useful operating model.
Employee groups provide a flexible layer beyond formal departments and sections. Select multiple employees and adjust group membership together, making it practical to maintain regional, functional or project-based audiences.
- Flexible employee-group definitions
- Geographic and functional grouping
- Multiple employees adjusted together
- Useful audiences for communication and operational work
- Group membership connected to the employee profile
06 / AUTOMATE BIRTHDAY AWARENESS
Give administrators an early prompt for employee milestones.
Upcoming employee birthdays can appear in the administrator widget. The central reminder channel can also schedule an automatic email to administrators, creating a dependable prompt without requiring someone to inspect the employee database every day.
- Upcoming employee birthday widget
- Central reminder-channel configuration
- Automatic email to administrators
- Scheduled milestone awareness
- Less manual birthday checking
07 / APPLY ROLE-BASED ACCESS
Give each employee the menus their responsibility requires.
Create permission groups that represent real job responsibilities, choose the specific menu pages each group may use and assign the correct group from the employee record. Established groups make onboarding and responsibility changes more consistent.
- Permission-group list
- Menu-level page selection
- Employee-to-group assignment
- Reusable access patterns
- Simpler onboarding and role changes
How to manage the employee lifecycle
A practical route from workforce policy to maintained records.
Configure the reusable HR rules first, then let each employee record inherit a consistent foundation.
Define employee types
Set probation, contract, work-pattern, attendance and other type conditions.
Set leave and documents
Configure entitlement bands plus mandatory document categories and minimum files.
Register or import
Create the employee record or import workforce and related assignment data in bulk.
Complete the profile
Add personal, employment, lifecycle-date, approval, file and certificate information.
Organise the employee
Assign branch, department, section and flexible geographic or functional groups.
Apply access
Choose the permission group that provides the employee’s required menu pages.
Enable maintenance
Use employee self-service for permitted data and keep email-signature information current.
Review and remind
Check document fulfilment, employment milestones and automatic birthday notifications.
Detailed capability map
More than a feature list. A complete working process.
Explore how the screens and functions in Employee Management support setup, daily operations and continuous improvement.
Configure the foundation
Employee database
Maintain a central, searchable list of workforce records.
Detailed search and filters
Find employees by identity, status, branch, work pattern, user type, approval set and other employee information.
Configurable list columns
Choose the employee information shown in the working list.
Employee data import
Bring employee, badge-number and approval-set information into the database in bulk.
Comprehensive employee profile
Maintain personal, bank, emergency, family, medical, education, employment and other operational information.
Profile photo
Upload an employee photograph from a file or supported camera capture.
Employee self-service
Let employees securely edit their own permitted personal information.
Personal and contact details
Maintain identity, date of birth, phone, email, address and other profile information.
Employment information
Record account status, branch, department, section, job title, description, badge and employee type.
Run day-to-day work
Employee lifecycle dates
Track hire or join date, contract start and end, confirmation, resignation, retirement and increment dates.
Resignation records
Store resignation reason and supporting resignation letter where applicable.
Leave and claim approvals
Assign the approval sets and authorised-superior flow used for leave and claims.
Employee-type conditions
Define probation, contract duration, half-day leave, work pattern, work days and attendance-related conditions.
Type-based leave entitlement
Set leave entitlement rules on the employee type so new employees inherit the correct eligibility.
Required document rules
Define which document categories each employee type must fulfil.
Mandatory document control
Mark certificates, agreements, forms and other records as mandatory and set a minimum file count.
Document-fulfilment visibility
See required-document completion directly from the employee list.
Employee file uploads
Store employee-related files with the employee record.
Control, report and improve
Certificate storage
Keep education, professional and other employee certificates in the employee document area.
Employee groups
Group employees by geography, function, team or another operational purpose.
Bulk group assignment
Adjust group membership for multiple employees at the same time.
Birthday dashboard widget
Show upcoming employee birthdays to administrators.
Automatic birthday email reminder
Schedule an email to administrators through the reminder channel.
Permission-group assignment
Assign the employee to the access group that matches their responsibility.
Menu-level permissions
Choose the specific iCRM menu pages available to each permission group.
Email signature
Maintain the employee’s business email-signature information with the workforce profile.
Auditable workforce foundation
Keep employee information, documents, dates and access decisions connected in one controlled record.
How it works
A clear workflow from setup to insight.
Define
Create employee types, work conditions, leave rules and mandatory documents.
Register
Add or import the employee and complete personal, employment, date and file information.
Organise & control
Assign department, section, groups, approval sets and menu permissions.
Maintain
Use self-service, document checks, birthday reminders and lifecycle updates.
See Employee Management in action
Let’s map iCRM to your real workflow.
Tell us how your team works today. We’ll demonstrate the modules that matter most.
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