Central vendor list
Maintain supplier organisations in one purchasing directory with account code, company, contact and activity information.
Approved sourcing, tax-ready records and connected items
Vendor & Supplier Management
Maintain a searchable vendor database, approval and termination controls, Malaysian tax and MSIC details, supplier documents, and the many-to-many relationship between vendors and the items they can supply.
OneSupplier directory
Many-to-manyItems & vendors
TIN + MSICe-Invoice readiness
What you can do
Everything your team needs, connected.
Maintain a searchable vendor database, approval and termination controls, Malaysian tax and MSIC details, supplier documents, and the many-to-many relationship between vendors and the items they can supply.
Search by vendor identity
Find vendors by account code, vendor name, company name, country or description.
Search by supplied item
Enter an item code to identify vendors connected to that item.
Approval-status filter
Separate approved, pending or other supplier states during sourcing and review.
Tax-data filters
Filter by Tax ID availability and e-Invoice data-check status to find incomplete supplier records.
Approved vendor control
Mark the supplier approved and preserve the approval date and reason.
Pending approval queue
Separate new suppliers requiring review from the approved vendor register.
Approval request context
See request date, country, supplied-item count, requesting team and priority before review.
Approval ownership
Preserve who approved each supplier and keep the final approved status visible.
Termination control
Record who terminated the vendor relationship, the termination date and reason.
Vendor overview fields
Review account ID, vendor and business name, balance, contact person, phone, email, added-by user and last update.
New vendor registration
Create the general, accounting, address and supplied-item profile from one vendor workflow.
Person in charge and contact
Maintain the primary supplier representative and link useful contact information.
Communication channels
Record phone, email, WhatsApp, Skype, Facebook, WeChat and web address where applicable.
Business registration number
Store the supplier’s Malaysian business registration information.
Tax Identification Number
Maintain the vendor TIN needed for e-Invoice and accounting processes.
SST and tourism tax
Record additional supplier tax identifiers when they apply.
GST verification date
Retain the date on which GST-related status was verified.
MSIC code selection
Assign the vendor’s Malaysian Standard Industrial Classification from the maintained reference list.
Searchable MSIC library
Search more than one thousand MSIC entries by code, category or description and select the correct activity.
Vendor files
Upload and retain supplier contracts, certificates, catalogues, price lists and other supporting documents.
Vendor-to-item list
Expand a vendor record to see every item supplied by that organisation.
Item details by vendor
Review item code, description, currency, vendor cost, on-hand quantity and applicable date range.
Effective supplier period
Use from and to dates when a vendor cost or supply relationship applies only for a period.
Add, edit or remove supplied items
Maintain the supplier’s item relationships directly from the vendor list.
Many vendors per item
Attach several possible suppliers to the same inventory item.
Many items per vendor
Maintain a complete assortment of supplied items under one vendor.
Alternative cost comparison
See each linked vendor’s currency, cost, effective dates and approval status against the same item.
Attach existing or new vendor
Connect an established vendor or create a new supplier from the item view.
Purchase-order shortcut
Start a purchase order for a selected item-and-vendor relationship.
Vendor visibility permission
Hide vendor and cost relationships from unauthorised item users through menu permission.
Vendor import
Import supplier master data when onboarding or migrating a larger directory.
Vendor-item import
Import item-supplier relationships separately from general vendor details.
Tax-authority list import
Import the relevant tax-authority supplier list from the vendor workspace.
CSV and accounting export
Export the vendor directory for analysis or connected accounting processes.
Data-completeness visibility
Surface missing Tax ID information directly in the list so teams know what needs attention.
Purchasing and inventory connection
Use approved vendor-item relationships as the sourcing foundation for purchase orders and item management.
Supplier governance and sourcing
Know who is approved, what they supply and whether the record is complete.
iCRM connects supplier identity, approval, tax classification, evidence files and item relationships so purchasing teams can move from a vendor search to an informed sourcing decision without rebuilding the context.
01RegisterSupplier and contacts
02ClassifyTIN, tax and MSIC
03DocumentFiles and evidence
04ApproveDate and reason
05ConnectItems, costs and periods
06SourceCompare and purchase
01 / SEARCHABLE VENDOR DIRECTORY
Find the right supplier—and the missing information—quickly.
The vendor list combines search, import, export and record maintenance. Filter by vendor or item identity, region, approval status, tax registration and electronic-invoice data check, then review the contact, balance, record owner, last update and tax completeness directly in the results.
- Vendor ID, item or service code and business-name search
- Region and approval filtering
- Tax registration and electronic-invoice checks
- Contact, balance, added-by and last-update visibility
- Vendor, vendor-item and tax-authority imports
- CSV and accounting-format export
02 / VENDOR APPROVAL PIPELINE
Separate suppliers awaiting review from those cleared for use.
The approval workspace gives pending and approved vendors their own lists. Review the request date, country, number of items, requesting team and priority before deciding, then retain the approval owner and final status as visible governance evidence.
- Pending-vendor review queue
- Request date and requesting team
- Country and supplied-item count
- New, pending and priority indicators
- Approved-vendor register
- Approved-by ownership
03 / TAX AND CLASSIFICATION
Keep Malaysian supplier compliance data within the vendor profile.
The profile stores identity, contact and accounting information together with TIN, business registration, SST, tourism tax and GST-verification details. The searchable MSIC library helps assign the correct business activity, while approval and termination dates preserve the relationship history.
- TIN and business registration number
- SST, tourism tax and GST verification
- MSIC code, category and description
- More than 1,000 selectable MSIC entries
- Approval date and reason
- Termination owner, date and reason
04 / ITEMS SUPPLIED BY ONE VENDOR
Understand the supplier’s complete assortment.
Expand the vendor record to see every linked item. Each relationship can carry currency, cost, on-hand reference and an effective date range, making the list useful for both current purchasing and the maintenance of dated supplier terms.
- Item search and attachment
- Item code and description
- Vendor currency and cost
- On-hand quantity context
- From and to effective dates
- Add, edit and remove controls
05 / MANY VENDORS FOR ONE ITEM
Compare alternative sources from the item itself.
The item list reverses the relationship: one stock item can show multiple vendors with their currency, cost, dates and approval. Buyers can attach an existing or new supplier and begin a purchase order for the chosen relationship.
- Several suppliers per inventory item
- Side-by-side vendor cost comparison
- Approval status by item-vendor link
- Attach vendor or create supplier
- Purchase-order shortcut
- Permission-controlled vendor visibility
ITEMInventory itemOne required product or service
OPTION 01Approved vendor ACurrency · cost · effective dates
OPTION 02Approved vendor BCurrency · cost · effective dates
OPTION 03Approved vendor CCurrency · cost · effective dates
06 / VENDOR FILES
Keep the documents with the relationship they support.
Use the vendor file area for the records purchasing, finance and operations may need to verify later. Centralising the evidence avoids contracts, certificates and price information being separated from the supplier profile.
- Contracts and commercial agreements
- Certifications and compliance evidence
- Product catalogues and specifications
- Price lists and quotations
- Tax and e-Invoice supporting documents
- Other supplier correspondence
Where vendor data is used
One supplier record, several operational decisions.
Approved and complete vendor data supports purchasing, inventory, events, accounting and access control.
Item sourcing
See one vendor’s assortment or compare many suppliers for one item.
Purchase orders
Start the buying workflow from the selected item-and-vendor relationship.
Person in charge
Select controlled vendor records as event PICs for commission settlement.
Tax readiness
Use TIN, MSIC and supporting evidence in e-Invoice and finance processes.
Approved supply
Preserve who approved the supplier, when and for what reason.
Cost confidentiality
Restrict item-vendor and cost visibility for users who do not need it.
How to onboard and use a vendor
A practical route from supplier registration to purchasing.
Complete identity and compliance first, then build the item relationships purchasing will rely on.
Create the vendor
Enter the company, account code, PIC and communication details.
Add accounting data
Record business registration, TIN and other applicable tax identifiers.
Select the MSIC
Search the maintained code library and assign the correct business activity.
Upload evidence
Attach contracts, certificates, catalogues, price lists and tax documents.
Approve the supplier
Record the approval decision, date and reason for later review.
Attach supplied items
Add item, currency, cost and effective date range to the vendor.
Compare alternatives
Open an item to review other approved vendors and their costs.
Purchase and maintain
Begin the purchase order and update files, costs or supplier status as needed.
Detailed capability map
More than a feature list. A complete working process.
Explore how the screens and functions in Vendor & Supplier Management support setup, daily operations and continuous improvement.
Configure the foundation
Central vendor list
Maintain supplier organisations in one purchasing directory with account code, company, contact and activity information.
Search by vendor identity
Find vendors by account code, vendor name, company name, country or description.
Search by supplied item
Enter an item code to identify vendors connected to that item.
Approval-status filter
Separate approved, pending or other supplier states during sourcing and review.
Tax-data filters
Filter by Tax ID availability and e-Invoice data-check status to find incomplete supplier records.
Approved vendor control
Mark the supplier approved and preserve the approval date and reason.
Pending approval queue
Separate new suppliers requiring review from the approved vendor register.
Approval request context
See request date, country, supplied-item count, requesting team and priority before review.
Approval ownership
Preserve who approved each supplier and keep the final approved status visible.
Termination control
Record who terminated the vendor relationship, the termination date and reason.
Vendor overview fields
Review account ID, vendor and business name, balance, contact person, phone, email, added-by user and last update.
New vendor registration
Create the general, accounting, address and supplied-item profile from one vendor workflow.
Person in charge and contact
Maintain the primary supplier representative and link useful contact information.
Run day-to-day work
Communication channels
Record phone, email, WhatsApp, Skype, Facebook, WeChat and web address where applicable.
Business registration number
Store the supplier’s Malaysian business registration information.
Tax Identification Number
Maintain the vendor TIN needed for e-Invoice and accounting processes.
SST and tourism tax
Record additional supplier tax identifiers when they apply.
GST verification date
Retain the date on which GST-related status was verified.
MSIC code selection
Assign the vendor’s Malaysian Standard Industrial Classification from the maintained reference list.
Searchable MSIC library
Search more than one thousand MSIC entries by code, category or description and select the correct activity.
Vendor files
Upload and retain supplier contracts, certificates, catalogues, price lists and other supporting documents.
Vendor-to-item list
Expand a vendor record to see every item supplied by that organisation.
Item details by vendor
Review item code, description, currency, vendor cost, on-hand quantity and applicable date range.
Effective supplier period
Use from and to dates when a vendor cost or supply relationship applies only for a period.
Add, edit or remove supplied items
Maintain the supplier’s item relationships directly from the vendor list.
Many vendors per item
Attach several possible suppliers to the same inventory item.
Control, report and improve
Many items per vendor
Maintain a complete assortment of supplied items under one vendor.
Alternative cost comparison
See each linked vendor’s currency, cost, effective dates and approval status against the same item.
Attach existing or new vendor
Connect an established vendor or create a new supplier from the item view.
Purchase-order shortcut
Start a purchase order for a selected item-and-vendor relationship.
Vendor visibility permission
Hide vendor and cost relationships from unauthorised item users through menu permission.
Vendor import
Import supplier master data when onboarding or migrating a larger directory.
Vendor-item import
Import item-supplier relationships separately from general vendor details.
Tax-authority list import
Import the relevant tax-authority supplier list from the vendor workspace.
CSV and accounting export
Export the vendor directory for analysis or connected accounting processes.
Data-completeness visibility
Surface missing Tax ID information directly in the list so teams know what needs attention.
Purchasing and inventory connection
Use approved vendor-item relationships as the sourcing foundation for purchase orders and item management.
How it works
A clear workflow from setup to insight.
Register
Create the supplier profile, contacts, address and accounting information.
Classify & document
Add TIN, tax details, MSIC classification and supporting files.
Review & approve
Record the approval decision, date and reason.
Connect items
Attach supplied items, currencies, costs and effective dates.
Source
Compare alternative vendors and begin the purchase-order workflow.
Maintain
Update documents, tax completeness, costs, approval or termination as the relationship changes.
See Vendor & Supplier Management in action
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